FAQs: Rostering Teachers & Importing Classes From ClassLink

This article will address some common questions about rostering teachers, staff, and students on Wayground via ClassLink and discuss importing ClassLink classes into Wayground.

If you want to learn more about the rostering process first, here are some articles you can refer to:

• Rostering on Wayground via ClassLink: An overview
• Roster Teachers & Staff on Wayground via ClassLink as an Administrator
• Import Classes From ClassLink Into Wayground as a Teacher

 FAQs

Q. Which users are rostered on Wayground via ClassLink?

A. All teachers shared via ClassLink are rostered on your organisation's Wayground account by default.

Student accounts and class rosters are not synced by default. Individual teachers can choose to Import Classes From ClassLink Into Wayground as a Teacher or sync their classes from any other integration as required.

There are three user roles on Wayground — Educators, Administrators, and Students. Administrators have all the capabilities of an Educator on Wayground, and they can also add and delete organization members and view organization reports.

• Teachers on ClassLink will be assigned the Educator user role on Wayground. Admins on ClassLink will be assigned the Administrator user role on Wayground
  • Administrators can view the rostered Educators by logging into their Wayground accounts and clicking on 'Manage Members'
    
    
  • Wayground administrators can change a user's role from 'Educator' to 'Administrator' by accessing 'Manage Members' and selecting the 'Administrator' option from the drop-down menu next to the user.
    
    
• Students on ClassLink will be rostered with the Student user role on Wayground during the class import only, which is to be initiated by the teacher
  
  • Currently, Administrators cannot view the list of students who are rostered on Wayground via ClassLink
  • However, Teachers can view Students who are part of their ClassLink classes by importing those classes into Wayground via ClassLink. Once imported, they can click on 'Manage Class Roster' to see the list of Students who belong to that specific ClassLink class
    
    
    
    

Q. What happens to existing rostered users?

A. Wayground uses email addresses to match existing user accounts with newly rostered ones. If existing user accounts have the same email address on Wayground as they do on ClassLink, they will continue to have uninterrupted access to Wayground.

Users rostered in your organization's Wayground through manual addition or file upload will remain in your organization unless they are explicitly removed by Administrators from the 'Manage Members' page on Wayground.

Q. What happens on Wayground when a user is removed from ClassLink (or SIS)?

A. Wayground periodically syncs with ClassLink to ensure roster accuracy. Once a user is removed from ClassLink, at the next sync:

• The user's Wayground account will be removed from your School District's Wayground organization
• The user will lose access to your District Library content
• The user will continue to exist on Wayground as a Basic Plan user and will lose access to the School District Plan features on Wayground
• All classes imported by the user via ClassLink will be archived in their Wayground account
  

Q. What happens to classes at the end of the school year?

A. Wayground syncs your class rosters from your Student Information System (SIS) through ClassLink. If a class is removed from ClassLink, the corresponding classes on Wayground will be archived in the teacher's Wayground account. This allows the teacher to still access the class history but they won't be able to assign new activities to these archived classes.

Teachers can still view data from past activities in archived classes under the Reports section.

Contact us:

Please reach out to your Wayground Customer Success Manager or email success@wayground.com if you have any questions.