FAQs: Rostering Teachers & Importing Classes From Clever

In this article, we will review some frequently asked questions about rostering teachers, staff, and students on Wayground via Clever and address questions about importing Clever classes into Wayground.

If you would like to learn more about the rostering process first, here are some articles you can refer to: 

• Rostering on Wayground via Clever: An overview 
• Roster Teachers & Staff on Wayground via Clever as an Administrator
• Import Classes From Clever Into Wayground as a teacher 

FAQs 

Q. Which users are rostered on Wayground via Clever? 

A. All Teachers and Staff on Clever are rostered on Wayground. 

There are three user roles on Wayground — Educators, Administrators, and Students. Administrators enjoy all the capabilities of an Educator on Wayground. Additionally, Administrators can add and delete organization members and view organization reports. 

• Teachers and Staff on Clever will be rostered with the Educator user role on Wayground. Admins on Classlink will be rostered with the Administrator user role on Wayground
  • Administrators can view these rostered educators by logging into their Wayground accounts and clicking on 'Manage Members'
    
    
    
    
  • Wayground Administrators can change the role of a user from Educator to Administrator by clicking on 'Manage Members' on Wayground. They can then choose the 'Administrator' option from the drop-down menu next to the relevant user in the list. 
    
    
    
    
• Students on Clever will be rostered with the Student user role on Wayground during the class import only, which is to be initiated by the teacher
  
  • Currently, Administrators do not have the capability to view the list of students who are rostered on Wayground via Clever
  • However, teachers can view students who are part of their Clever Classes by importing those Classes into Wayground via Clever. They can then click on 'Manage Class Roster' to view the students who belong to that Clever Class
    
    

Q. What happens to existing rostered users? 

A. Wayground uses email addresses to match existing user accounts with the newly rostered ones. As long as existing user accounts have the same email address on Wayground as they do on Clever, they will continue to enjoy uninterrupted access to Wayground. 

Users rostered in your organization's Wayground via manual addition or file upload will remain in your organization unless they are explicitly removed by Administrators from the 'Manage Members' page on Wayground. 

Q. What happens on Wayground when a user is removed from Clever (or SIS)?

A. Wayground runs periodic syncs with Clever to ensure it mirrors the rosters available on Clever. Once a user is removed from Clever, at the next sync:

1. The user's Wayground account will be removed from your School District's Wayground organization 
2. The user will lose access to your District Library content 
3. The user will continue to exist on Wayground as a Basic plan user and will lose access to School District Plan features on Wayground 
4. All classes imported by the user via Clever will be archived in their Wayground account

Q. What happens to classes at the end of the school year? 

A. Wayground mirrors your rosters in SIS via Clever. If a class has been removed from Clever, the respective imported classes on Wayground will be archived in the teacher's Wayground account. This means that the teacher can still view the class history but can no longer assign new activities to them. 

Teachers can still view data from previous activities in archived classes under the Reports section. 

Contact us:

Please reach out to your Wayground Customer Success Manager or email success@wayground.com if you have any questions.